6. Create filters in Gmail

If you find yourself moving emails, archiving emails or forwarding emails in the exact same way every time, let Gmail do the work for you. Create filters that automatically take action on certain kinds of emails every time.

Here’s how it works. Find filters under the settings cog: Settings > Filters and Blocked Addresses > Create a new filter. Specify the kind of messages you’d like to take action on based on who they’re from, who they’re to, subject, words in the message and more. Then, from there, choose the action you’d like to take: archive the message, mark it as ready, forward it to someone, etc.

Here are a couple filters I use that save me time (see below):

  • I auto-delete emails from certain email addresses because I don’t need them.
  • I auto-label (i.e. “put it in a folder”) certain messages I don’t need to read immediately but want to keep handy.

This way, Gmail is working for you and you’re working less!


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